libranotesLegal
Privacy Policy
Last updated: 29 September 2026
The short version. Libranotes records the meetings you ask it to, turns them into notes and action items, and keeps them in your workspace until you delete them.
We do not sell your data, we do not use your meeting content or your Google data to train AI models, and meeting audio is deleted once the transcript has been produced.
1. Who we are
Libranotes (“Libranotes”, “we”, “us”) provides an AI meeting assistant that joins online meetings, produces notes, summaries and action items, and makes them searchable. This policy explains what we collect, why, how long we keep it and what rights you have.
Controller contact: [email protected]. Data controller: JAI UYGULAMA VE YAPAY ZEKA TEKNOLOJİLERİ ANONİM ŞİRKETİ.
2. The data we collect
| Category | Examples | Why we need it |
|---|---|---|
| Account data | Name, email address, password hash, workspace role, plan | To create and secure your account and bill the right plan |
| Calendar data | Event title, start and end time, organiser, attendee email addresses, video-conference link, calendar name | To know which meetings have a video link, when to join and who was invited |
| Meeting content | Audio captured during the meeting, transcript, summary, decisions, action items | To produce your notes and make them searchable |
| Files you add | Documents, PDFs, links and recordings you upload to your reading list or resources | To summarise them and include them in answers you ask for |
| Usage data | Pages opened, features used, error logs, IP address | To keep the service reliable and prevent abuse |
| Email activity | Whether a note or task email was delivered, opened or clicked | To show senders whether their follow-up reached the recipient |
| Google Drive files you pick | Name, type, last-modified time and content of the files you select in Google's file picker | To add them to your memory so answers can use them, and to re-read them when they change |
| Emails sent from your Gmail | Recipient, subject and body of the note, task and reminder emails you choose to send | To send them from your own email address |
| Payment data | Name, email, billing address, country, tax ID if any, purchased plan; card details stay with Paddle and never reach us | To manage your subscription, invoice you and process refunds |
3. How Libranotes uses Google user data
If you connect a Google account, Libranotes requests only the following access, and only for the purposes described here:
- Your basic profile and email address (openid, email): to create your account, identify your workspace and show you which Google account is connected.
- Read-only access to your calendar list and events (calendar.calendarlist.readonly, calendar.events.readonly): to list upcoming events, detect meeting links, read the attendee list so notes can be shared with the right people, and respect the meetings you have told us to skip.
- Permission to send email from your Gmail (gmail.send): only to send the meeting notes, task assignments and reminders you choose to send, so they arrive from your own address. Libranotes cannot read, search or delete any message in your mailbox.
- Access to the Google Drive files you pick (drive.file): only the files you select yourself in Google's file picker. Libranotes reads their content to add it to your memory and re-reads a file when it changes. It cannot see any other file or folder in your Drive, and it never edits, moves or deletes Drive files.
Libranotes never creates, edits or deletes calendar events, never reads your Gmail mailbox, and cannot see Google Drive files you have not picked.
To produce the answers and summaries you ask for, the details of your calendar events and the text of the Drive files you pick may be processed by the language-model providers listed in section 6. They act only on our instructions and do not use this data to train their models.
Limited Use disclosure
Libranotes’ use and transfer of information received from Google APIs to any other app will adhere to the Google API Services User Data Policy, including the Limited Use requirements. Specifically, we do not use Google user data to develop, improve or train generalised AI or machine-learning models, we do not sell it, and we do not transfer it to third parties except as needed to provide the service, comply with the law, or with your explicit consent.
Disconnecting Google
You can disconnect Google access at any time in Libranotes settings, or from your Google account permissions page. When you disconnect an account, we revoke our access at Google, stop reading it immediately, and delete the calendar entries and Drive file content that came from that account. Meeting notes the bot recorded stay in your workspace until you delete them.
4. Meeting recordings and notifications
When Libranotes joins a meeting it appears in the participant list under a visible name, so everyone in the room can see that a notetaker is present. Meeting hosts and participants can ask for it to be removed at any time.
Audio captured during a meeting is used to produce the transcript and is then deleted from our processing provider. The transcript, summary, decisions and action items stay in your workspace until you delete the meeting.
You are responsible for meeting the recording and consent rules that apply where you and your participants are located. Libranotes gives you per-meeting and per-series controls to keep the notetaker out of any conversation.
5. AI processing
To produce transcripts, summaries and answers, meeting content is sent to specialised processors. These providers act on our instructions, are bound by contract, and do not use your content to train their models. We do not build models from customer content either.
6. Service providers
| Provider | Purpose | Data involved |
|---|---|---|
| Meeting-bot infrastructure | Joining calls and capturing audio | Meeting link, audio stream |
| Speech-to-text provider | Turning audio into text | Meeting audio |
| Language-model providers | Summaries, action items, answers | Transcript, document text and the text of Drive files you pick |
| Email delivery | Sending notes, tasks and reminders | Recipient address, message content |
| Hosting | Running the service and storing your workspace | All of the above, encrypted in transit |
| Paddle.com (payments and Merchant of Record) | Processing payments, invoices, taxes and refunds | Name, email, billing address, payment details |
| Google Analytics | Measuring site and app usage (only if you allow cookies) | Pages visited (personal links are masked), device and browser details, approximate location; no email, name or meeting content is sent |
A current list of named sub-processors is available on request at [email protected].
Analytics cookies are used only with your permission; advertising and personalization signals are off. You can change your choice at any time: Cookie preferences
7. How long we keep things
- Meeting audio: deleted after the transcript is produced.
- Notes, transcripts, tasks and uploads: kept until you delete them or close your workspace.
- Calendar entries: refreshed continuously; deleted when you disconnect the Google account.
- Account and billing records: kept while your account is open, then for the period required by tax and accounting law.
- Backups: deleted content disappears from backups within 30 days.
- Drive files you pick: kept in your memory until you remove them in Sources or disconnect the Google account.
Deleting a meeting in Libranotes deletes its transcript, summary, action items and any file stored with it. Deleting your workspace deletes everything in it.
8. Sharing notes with other people
When you share a meeting note by email or link, the recipient can open it without an account. Links can be given an expiry date and can be revoked at any time; revoked links stop working immediately for everyone.
9. Your rights
Depending on where you live, you may have the right to access, correct, export or delete your personal data, to object to or restrict processing, and to withdraw consent. Turkish users have equivalent rights under KVKK (Law No. 6698), and users in the EEA and UK under the GDPR.
Most of this is available directly in the product; for anything else write to [email protected] and we will respond within 30 days. You also have the right to complain to your local data protection authority.
10. Security
Data is encrypted in transit with TLS. Access to production systems is limited to the people who need it, protected by strong authentication and logged. Passwords are stored only as salted hashes, never in readable form.
No system is perfect. If a breach affects your data we will notify you and the relevant authority as required by law.
11. Children
Libranotes is a workplace tool and is not directed at children under 16. We do not knowingly collect their data; if you believe we have, contact us and we will delete it.
12. International transfers
Your data may be processed in countries other than your own, including the European Union and the United States. Where required, transfers are covered by Standard Contractual Clauses or an equivalent safeguard.
13. Changes to this policy
If we make a material change we will tell you in the product or by email before it takes effect, and update the date at the top of this page.
14. Contact
Questions, requests or complaints: [email protected]